Final Decision
ACCEPT
All key checks accepted.
Main Page
Raw Material Inspection Database
Select a section to enter, review, save, print, or manage inspection records.
1. Data Entry
Required Samples
3
1-3T=3 | 4-7T=5 | 8-10T=8 | >10T=10
Average Contamination
0.79%
Grade A
Soaking
YES
Minimum 48 hours
1. Lot Information & Smart Controls
Enter received quantity in kilograms. Tons and required samples calculate automatically.
| Section | Section Weight (Kg) | Agreed DRC % |
|---|
For Cup Lump split lots under the same lot number, enter each section weight and agreed DRC. Final agreed DRC calculates as weighted average.
2. Sampling Details
| S/No | Suggested Location | Actual Location | Sample Wt (Kg) | Contam. Wt (Kg) | Contam. % | Moisture | Foreign Material | Smell | Colour | Appearance |
|---|
Fill one row per actual sample. Suggested locations follow lorry unloading points: Front, Middle, End and additional random points. Each sample should be approximately 2 kg.
3. Summary, DRC, Visual Standard, Soaking & Final Decision
Average Contamination %
Contamination Grade
Moisture Summary
Foreign Material
Smell Summary
Colour Check
Appearance Check
Visual Check Overall
Selected Material
Colour Result
Appearance Result
Agreed DRC Basis
Final Agreed DRC %
Soaking Required?
Soaking Standard
Soaking Recommendation
Min Soaking Hours
Total Tank Quantity (Kg)
Production Release Status
Release Hold Reason
Final Decision
ACCEPTAll receiving checks accepted and contamination within limit.
CONDITIONALUse for medium/high contamination, excessive moisture, visual issue or tank release issue.
REJECTUse for foreign material, abnormal smell, >8% contamination or failed visual release.
4. Water Tank Monitoring, Identification & Release
| Tank | Tank Qty (Kg) | Soaking Start | Earliest Release | Soaking Status | Water Level | Water Cleanliness | Visual Cleanliness | Action |
|---|
If one Cup Lump lot is split into two or more soaking tanks, enter each tank separately. All active tanks must complete soaking and pass water/visual checks before Production Supervisor release.
4. Production Release
For Cup Lump, supervisor release before the minimum soaking date is blocked unless Operations Manager Special Approval is entered. Other materials can be released after receiving inspection approval.
5. Final Approval
Fill blue fields only. Contamination %, summary, soaking recommendation and final decision update automatically.
DRC Calculation
Lot details can be selected from the inspection database. Oven output can be entered over several days for the same lot.
| Day | Oven Input Date | No. of Oven Boxes | Oven Output Date | Oven Output (Kg) |
|---|
Total Oven Output (Kg)
Wet Loss (Kg)
Paid DRC Weight (Kg)
Actual Paid DRC %
Payment DRC Used %
Reference DRC %
Reference Variation %
Payment Variation %
Loss / Profit Per Kg
Customer PO Review & Acceptance Control
Enter every customer PO before releasing it to production. Status should be Approved only after all applicable requirements are reviewed.
PO Review Checklist
Review, Approval & Status
Auto Status Check
Open Review Items
Clarification Flag
Requirement Capability
Lot
Material
Quality
Release
Inspection Criteria Snapshot
2. Reports
Inspection Reports - Monthly & Lot Wise
DRC Monthly Report & Lot Wise Report
Customer PO Review Reports
Inspection Database
| No. Sq. | Lot Number | Material | Supplier | Supplier Code | PO No | Received Date | Received Kg | Final Agreed DRC % | Contam. Grade | Soaking Standard | Min Hours | Final Decision | Release Status | Report |
|---|
Use Save Record after finishing a lot. If the same lot number is saved again, the database updates that lot instead of duplicating it.
DRC Database
Monthly summary and Excel export use the Oven Input Date month as the reference month.
| No. Sq. | Lot Number | Supplier | Material | Oven Input Date | Received Kg | Agreed DRC % | OM Decided DRC % | Total Oven Output Kg | Actual Paid DRC % | Payment DRC Used % | Reference DRC % | Reference Variation % | Payment Variation % | Loss / Profit Per Kg | Value Impact | Action |
|---|
Customer PO Review Database
| No. Sq. | Review ID | PO Received Date | Customer | PO No. | PO Date | Product / TSR Grade | Quantity | Unit | Clarification Required | LRM Can Meet | Reviewed By | Review Date | Status | Approved By | Approval Date | Action |
|---|
5. LRM Register
LRM Register - Supplier List
One supplier can be registered for multiple materials. Hold Ctrl and click to select more than one material. Banned suppliers remain in the register for traceability, but they are hidden from the inspection supplier dropdown.
| Supplier | Materials | Status | Action |
|---|
LRM Register - Customers
Active customers appear in the Customer PO Review customer list. Banned customers remain for traceability but are hidden from selection.
| Customer | Code / Ref. | Status | Action |
|---|
6. Authorizations
Only admin users can add users, change passwords, activate/deactivate accounts, and assign permissions. For Nimesha tick View, Edit, Inspection and DRC. For Shanika tick View, Edit and PO Review. For managers tick Manager View All and View.
| User Name | Display Name | Role | New Password | View | Edit | Delete | Adjustment | Inspection | DRC | PO Review | Manager View All | Admin | Active |
|---|
7. Guide & Help
1. EnterFill only blue cells in the Inspection Form: material type, lot details, received quantity (Kg), agreed DRC sections, actual sample locations, sample weights, contamination weights and remarks.
2. SamplesRequired sample count calculates automatically from received quantity: 1-3 Tons = 3 samples, 4-7 Tons = 5 samples, 8-10 Tons = 8 samples, above 10 Tons = 10 samples.
3. LocationsSuggested locations are provided automatically for lorry unloading: Front, Middle, End, then random points. You can overwrite in Actual Location if needed.
4. ContaminationContamination % per sample = contamination weight / sample weight. The form calculates each sample and the overall average automatically.
5. Final decisionACCEPT, CONDITIONAL or REJECT is generated automatically using contamination grade, colour, appearance, foreign material, smell and soaking/tank release controls.
6. SoakingOnly Cup Lump requires soaking according to this SOP setup. Clean material / Contamination A = minimum 48 hours, Medium contamination / Contamination B = 60 to 72 hours, Heavy contamination = 72 to 96 hours.
7. Tank checksRubber must be fully submerged and water must not be excessively muddy. Any failure holds release until corrected.
8. ReleaseAfter the minimum soaking date, the Production Supervisor may release material to production. Early Cup Lump release is blocked unless Operations Manager Special Approval is recorded.
9. DRC calculationAfter oven output is available, use the DRC Calculation section to calculate actual DRC, variation and monthly Excel summary from lot-wise records.
10. Customer PO ReviewEnter every customer PO before releasing it to production. Review grade, quantity, specification, packing, delivery, commercial terms and special requirements.
11. PO clarificationIf unclear, select Clarification Required = Yes and record clarification details plus customer confirmation reference. Set Status = Approved only after review is complete.
12. Non-conformingFailed material must be segregated and recorded with action: re-cleaning, extended soaking, downgrading or rejection.
ResponsibilitiesQC Officer conducts inspection and contamination evaluation. Store Keeper records deliveries, lot numbers, unloading and soaking time. Production Supervisor ensures only approved materials enter production.