LRM Smart Raw Material Inspection System

Main Page

Raw Material Inspection Database

Select a section to enter, review, save, print, or manage inspection records.

1. Data Entry

Final Decision

ACCEPT

All key checks accepted.

Required Samples

3

1-3T=3 | 4-7T=5 | 8-10T=8 | >10T=10

Final Receiving Grade

-

Grade A

Soaking

YES

A=24h, B=48h, C=72h

1. Lot Information & Smart Controls

Material Type Supplier Supplier Code Purchase Order No Vehicle No Lot Number Goods Received Date Received Quantity (Kg) Allocated Tank Received Quantity (Tons) 1.00 Unloading Start Unloading End QC Officer / Inspector Auto Required Samples 3

Enter received quantity in kilograms. Tons and required samples calculate automatically.

Supplier Agreed DRC
No.	Received Qty (Kg)	Agreed DRC %	Weighted Average %
Total

Enter each received quantity and agreed DRC. Final agreed DRC calculates as weighted average.

Storing Tank Details
No.	Tank No	Store Qty (Kg)
Total

2. Sampling Details

S/No	Suggested Location	Actual Location	Sample Wt (Kg)	Visible Contamination	Moisture	Foreign Material	Smell	Colour	Appearance	Rubber Type

Fill one row per actual sample. Suggested locations follow lorry unloading points: Front, Middle, End and additional random points. Each sample should be approximately 2 kg. Visible contamination is assessed through the Visual Inspection Grade.

3. Weighted Receiving Grade, Soaking & Final Decision

Visual Inspection Grade (60%) - Supplier DRC Evaluation Grade (40%) - Automatically taken from LRM Register - Supplier List grade.

Final Receiving Grade

Final Grade Score

Visual Priority Rule

Visible Contamination

Moisture Summary

Foreign Material

Smell Summary

Colour Check

Appearance Check

Rubber Type Check

Visual Check Overall

Selected Material

Colour Result

Appearance Result

Agreed DRC Basis

Final Agreed DRC %

Soaking Required?

Soaking Standard

Soaking Recommendation

Min Soaking Hours

Total Tank Quantity (Kg)

Production Release Status

Release Hold Reason

Final Decision

QC Comments / Remarks

Grade MethodCup Lump and Coagulum use Visual 60% plus Supplier DRC 40%. Other categories use Visual Inspection Grade only.

Visual Auto GradeVisual grade calculates from visible contamination, moisture, foreign material, smell, colour, appearance and rubber type checks.

Visual PriorityFinal grade cannot be better than the visual inspection grade.

Critical Visual FailureHeavy visible contamination, heavy foreign material, abnormal smell, wrong rubber type, colour/appearance reject or serious non-conformity must stay on HOLD for QC disposition.

4. Water Tank Monitoring, Identification & Release

Tank	Tank Qty (Kg)	Soaking Start	Earliest Release	Soaking Status	Water Level	Water Cleanliness	Visual Cleanliness	Action

If one raw material lot is split into two or more soaking tanks, enter each tank separately. All active tanks must complete assigned soaking time and pass water/visual checks before Production Supervisor release.

4. Production Release

Production Supervisor Release By Supervisor Release Date Release Approval Operations Manager Special Approval Non-Conforming Action Actual Mill Passes / Repeats Mill Cycle Time Mill Feedback Remarks

Production shall record actual mill passes/repeats and mill operating time for feedback to the soaking standard. Target is approximately 4 mill passes.

5. Final Approval

Action Required / Remarks

Prepared By Stores Representative Production Supervisor Operations Manager

Fill blue fields only. Final receiving grade, soaking recommendation and final decision update automatically from the revised SOP grading method.

DRC Calculation

Lot Number Supplier Material Received Qty (Kg) Per Kg Cost Supplier Agreed DRC % OM Decided Paid DRC % (Rare) Wet Loss %

Lot details can be selected from the inspection database. Oven output can be entered over several days for the same lot.

Day	Oven Input Date	No. of Oven Boxes	Oven Output Date	Oven Output (Kg)

Total Oven Output (Kg)

Wet Loss (Kg)

Paid DRC Weight (Kg)

Actual Paid DRC %

Payment DRC Used %

Reference DRC %

Reference Variation %

Payment Variation %

Loss / Profit Per Kg

Customer PO Review & Acceptance Control

Review ID PO Received Date Customer PO No. PO Date Product / TSR Grade Quantity Unit

Enter every customer PO before releasing it to production. Status should be Approved only after all applicable requirements are reviewed.

PO Review Checklist

Product / Grade Clear Quantity Confirmed Quality / Specification Confirmed Packing Requirement Confirmed Delivery Date Confirmed Commercial Terms Checked Special Requirements Identified Clarification Required LRM Can Meet Requirements

Clarification Details Customer Confirmation / Ref. Remarks

Review, Approval & Status

Auto Status Check

Open Review Items

Clarification Flag

Requirement Capability

Reviewed By Review Date Status Approved By Approval Date

Lot

Material

Quality

Release

Inspection Criteria Snapshot

2. Reports

Inspection Reports - Monthly & Lot Wise

Inspection Month Lot Number

DRC Monthly Report & Lot Wise Report

DRC Month (Oven Input Month) DRC Lot Number

Customer PO Review Reports

PO Review Month PO No. / Review ID

Inspection Database

No. Sq.	Lot Number	Material	Supplier	Supplier Code	PO No	Received Date	Received Kg	Allocated Tank	Store Qty (Kg)	Final Agreed DRC %	Final Grade	Score	Visual Grade	Supplier DRC Grade	Soaking Standard	Min Hours	Final Decision	Release Status	Action

Use Save Record after finishing a lot. If the same lot number is saved again, the database updates that lot instead of duplicating it.

DRC Database

Database Month (Oven Input Month)

Monthly summary and Excel export use the Oven Input Date month as the reference month.

No. Sq.	Lot Number	Supplier	Material	Oven Input Date	Received Kg	Agreed DRC %	OM Decided DRC %	Total Oven Output Kg	Actual Paid DRC %	Payment DRC Used %	Reference DRC %	Reference Variation %	Payment Variation %	Loss / Profit Per Kg	Value Impact	Action

Customer PO Review Database

No. Sq.	Review ID	PO Received Date	Customer	PO No.	PO Date	Product / TSR Grade	Quantity	Unit	Clarification Required	LRM Can Meet	Reviewed By	Review Date	Status	Approved By	Approval Date	Action

5. LRM Register

LRM Register - Supplier List

Supplier Name Supplier Code Material Types Supplier DRC Grade

One supplier can be registered for multiple materials. Hold Ctrl and click to select more than one material. Banned suppliers remain in the register for traceability, but they are hidden from the inspection supplier dropdown.

Supplier	Supplier Code	Materials	Supplier DRC Grade	Status	Action

LRM Register - Customers

Customer Name Customer Code / Reference

Active customers appear in the Customer PO Review customer list. Banned customers remain for traceability but are hidden from selection.

Customer	Code / Ref.	Status	Action

6. Authorizations

Only admin users can add users, change passwords, activate/deactivate accounts, and assign permissions. For Nimesha tick View, Edit, Inspection and DRC. For Shanika tick View, Edit and PO Review. For managers tick Manager View All and View.

User Name	Display Name	Role	New Password	View	Edit	Delete	Adjustment	Inspection	DRC	PO Review	Manager View All	Admin	Active

7. Guide & Help

1. EnterFill only blue cells in the Inspection Form: material type, lot details, received quantity (Kg), agreed DRC sections, actual sample locations, sample weights, contamination weights and remarks.

2. SamplesRequired sample count calculates automatically from received quantity: 1-3 Tons = 3 samples, 4-7 Tons = 5 samples, 8-10 Tons = 8 samples, above 10 Tons = 10 samples.

3. LocationsSuggested locations are provided automatically for lorry unloading: Front, Middle, End, then random points. You can overwrite in Actual Location if needed.

4. Visual inspectionVisible contamination is evaluated inside Visual Inspection Grade. No separate contamination percentage grade is used for the final receiving grade.

5. Final decisionCup Lump and Coagulum use Visual Inspection 60% and Supplier DRC Evaluation 40%. Other categories use Visual Inspection Grade only: Grade A/B can release on received date, Grade C is rejected.

6. SoakingSoaking is required only for Cup Lump and Coagulum. Other material categories show Soaking Required = NO. For required lots: Grade A = 24 hours, Grade B = 48 hours, Grade C = 72 hours.

7. Tank checksRubber must be fully submerged and water must not be excessively muddy. Any failure holds release until corrected.

8. ReleaseAfter the assigned minimum soaking date, QC or Production Supervisor may release material to production. Early release requires recorded approval and mill-pass/cycle-time support.

9. DRC calculationAfter oven output is available, use the DRC Calculation section to calculate actual DRC, variation and monthly Excel summary from lot-wise records.

10. Customer PO ReviewEnter every customer PO before releasing it to production. Review grade, quantity, specification, packing, delivery, commercial terms and special requirements.

11. PO clarificationIf unclear, select Clarification Required = Yes and record clarification details plus customer confirmation reference. Set Status = Approved only after review is complete.

12. Non-conformingFailed material must be segregated and recorded with action: re-cleaning, extended soaking, downgrading or rejection.

ResponsibilitiesQC Officer conducts inspection and contamination evaluation. Store Keeper records deliveries, lot numbers, unloading and soaking time. Production Supervisor ensures only approved materials enter production.

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